Restaurant scheduling software is the rota with hospitality's problems built in: split shifts, a Friday that needs twice the people of a Tuesday, front of house and kitchen on different patterns, and a team where half the people are part time or on zero hours. The best restaurant scheduling software for a small operator is not the one with table management bolted on; it is the one that keeps the rota true through a week of swaps and covers and tells the owner what the week cost before payroll does. This page is about what hospitality scheduling software has to do, where the hospitality rota breaks, and how this product is scoped and priced.
The hospitality rota: uneven days and two teams
A cafe that needs two people on a Tuesday morning and five on a Saturday cannot use one shift template for the week; it needs people per shift to vary by day, and the totals to follow. Kitchen and front of house are often two rotas with two supervisors, published separately and reconciled by nobody. The free work rota template on this site takes days, shifts, people a shift and hours a shift and returns the shifts to fill, the rota hours, the average per person and the cost, so an uneven week is worked as several runs of the sheet rather than one guess.
Where the hospitality rota breaks: splits, covers and the 20 minute break
Split shifts count as two shifts for coverage and one day for the person, and a spreadsheet counts them however the cell was typed. Covers agreed on the pass never reach the sheet. And the break GOV.UK sets, one uninterrupted 20 minutes in a shift over 6 hours, is the rule a busy service most often forgets, along with the 11 hours between a late close and an early open. Scheduling software for a restaurant earns its keep by recording each cover against the person who did it and by showing hours per person as the week is built, not after it.
How restaurant scheduling software is priced, and how this one is
Per user per month, mostly, which for a hospitality team of thirty with high turnover means a bill that moves every month and a minimum spend underneath it. Deputy's UK page, read on 5 September 2026, lists Lite at £3.25, Core at £4.25 and Pro at £6.50 per user per month, with a £20 minimum monthly spend on its monthly plans. Weekrota Pro is £6.50 a month for the whole team, flat, however many people are on the rota, and both worksheets on this site are free with no account.
Questions people ask about restaurant scheduling software
Does this handle split shifts?
The free worksheet counts a split as two shifts for coverage, which is what it costs the business. Recording the split against one person, with its hours and its break, is the paid record.
Can kitchen and front of house be on separate rotas?
In Weekrota Pro each supervisor can write and publish their own rota, and the totals roll up across the business, so the owner sees one week's cost rather than two spreadsheets.
What does hospitality scheduling software cost here?
Weekrota Pro is £6.50 a month for the whole team, billed monthly, with no per user charge and no minimum spend. The rota template and hourly rate calculator are free without it.